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PQA CODE REQUIREMENT Q1: The following alphabetical codes applv to all Purchase Orders A. A Certification of Conformance including the following information must accompany each shipment:
B. SELLER'S QUALITY CONTROL SYSTEM Suppliers providing product are responsible for maintaining Quality Systems that are compliant to applicable EMS Quality System Requirements. Suppliers shall be third-party registered and receive periodic system audits, or be subject to periodic compliance audits by EMS. EMS’ preferred Quality Systems levels are as follows;
All Suppliers are expected to maintain 100% Quality and 100% On-time Delivery Ratings. Consequences such as requests for systemic corrective actions, penalties applied during the quotation process, up to and including removal as an approved supplier, may result if a minimum Quality Rating of 98% and a minimum On-time Delivery Rating of 95% are not maintained. Suppliers must respond to Corrective Action Requests within 30 days. Failure to respond may result in financial penalties, up to and including removal as an approved supplier. NOTE: Unless otherwise noted on the Purchase Order, Supplier must maintain quality records for a minimum of 7 years. C. RIGHT OF ENTRY The following representatives have the right to accompany EMS to the suppliers and to supplier's sub-tier facilities to review control methods and inspect hardware upon request at any point of manufacture: 1. EMS’s Customer, 2. EMS's Customer's Customer 3. Regulatory Representatives, and 4. Government Representatives (as applicable) D. SOURCE SURVEILLANCE INSPECTION EMS reserves the right to inspect all materials purchased under this Purchase Order or subcontract in the Supplier's plant in general conformance with EMS specifications for source inspection, etc. E. MATERIAL REVIEW BOARD (MRB) AUTHORITY AND CONSIDERATION MRB action is not authorized on any EMS-procured detail parts. Any departure from drawings, specifications, or other purchase order requirements must be submitted to EMS MRB for disposition. F. PACKAGING All parts must be packaged and handled in a manner to prevent damage in handling and transit. G. RE-SUBMISSION OF REJECTED MATERIAL All items rejected by EMS and subsequently resubmitted by the supplier shall adequately indicate re-submission on the shipping document, and make reference to EMS’s rejection document with evidence that the causes for rejection have been corrected. H. CONFIGURATION MANAGEMENT All items controlled by a Source Control/Specification Control/Vendor Item drawing shall be of the configuration depicted and described on the drawing. The supplier shall notify buyer immediately if the attached drawing does not represent the current characteristics and configuration of the item. Supplier shall not make any changes that violate the requirements of EMS’s procurement document. I. PROCESS CHANGE AUTHORIZATION The supplier shall notify EMS of changes in product and/or process definition and where required, obtain EMS approval. J. MILITARY SPECIFICATION ITEMS The revision in effect at time of placing this order applies. Certification shall reflect the revision letter delivered. K. ELECTRONIC MIL-SPEC AND DESC COMPONENTS Manufacturer Name and Lot Date Code are required to be entered on the certification or shipping document to be accepted at EMS. L. PREFERENCE FOR DOMESTIC SPECIALTY METALS - DFAR252.225-7014 AL T 1 (Applicable for Government Contracts only). Any specialty metals (as defined in DFAR 252.225-7014 Alt 1) incorporated in articles delivered under this purchase order shall be melted in the United States or its outlying areas. This clause is not applicable to specialty metals identified below: 1. Melted in qualifying country (defined in DFAR225.872-1) or incorporated in an article manufactured in a qualifying country. The supplier shall insert the substance of this clause, including this paragraph, in all subcontracts for item containing specialty metals. The following certifications are required: 1. Accredited Suppliers - An annual certification of conformance to the DFAR requirements will be required each year. The actual Mill Certifications, showing compliance to the DFAR requirements, must be maintained at the supplier's facility. 2. Assembly Suppliers (non-accredited) - Supplier's Certification of Conformance with each shipment must state: "All specialty metals contained in the product being shipped conform to the DFAR requirements." Supplier must maintain the actual Mill Certifications at its facility. 3. Machine Shops and Standard Hardware (non-accredited) - A copy of the Material Certification (Mill Certifications) must be sent in with each shipment of product containing Specialty Metals. M. MACHINE AND ASSEMBLY SUPPLIER REQUIREMENTS Suppliers that produce hardware to EMS’ Customer Design, Specification Control, or Source Control Drawings must comply with the following: If subcontracting any portion of the purchase order to any other source(s), it must be performed by a source listed in EMS's Approved Vendor List, otherwise, a written authorization must be obtained from EMS PQA and purchasing. N. FLOW DOWN REQUIREMENTS All requirements defined in EMS’ Purchase Order must be flowed down to sub-tier suppliers as applicable, including key characteristics where required.The following codes apply when specified in EMS’s PO Q2: SOURCE INSPECTION (Physical Inspection) EMS will inspect the materials submitted in the performance of the purchase order or subcontract at the plant in conformance with EMS general specifications for source inspection, applicable test procedures, or inspection instructions, etc. Source Inspection approval or acceptance by the EMS Quality representative shall not constitute final approval or acceptance by EMS of the items covered by this purchase order, nor shall it relieve seller of his responsibility to furnish an acceptable item. EMS reserves the right to inspect, at EMS facilities or such facilities as EMS may indicate, all shipments of seller's item as a condition of final acceptance of items covered by this purchase order. Q3: GOVERNMENT INSPECTION During performance on this order, your quality control or inspection system and manufacturing processes are subject to review, verification and analysis by authorized Government representatives. Government inspection for release of product prior to shipment is not required unless you are otherwise notified. You shall provide a copy of this order to your Government representative upon his request. Q4: GOVERNMENT SOURCE INSPECTION (DOD) Government inspection is required prior to shipment from your plant. Upon receipt of this order, promptly notify the Government representative who normally services your plant so that appropriate planning for Government inspection can be accomplished. On receipt of this order, promptly furnish a copy to the Government representative who normally services your plant, or if none, to the nearest Army, Navy, Air Force, or Defense Supply Agency Inspection office. In the event the representative or office cannot be located, our Purchasing Agent should be notified immediately. Q5: RAW MATERIAL CERTIFICATION Each shipment must be accompanied by one (1) legible and reproducible copy of the Raw Material Certification. The Certification shall either be from the Mill Source (the preferred method), which lists the actual test values; or from the Distributor, which lists the name and address of the Mill Source, specification values (primarily for aluminum) with a statement that the material conforms to the specification, and that test results are on file. The certification must conform to requirements specified in clause "A." of this form. Supplier certifying to this Procurement Code on a Certification of Conformance implies that the Supplier has a periodic (minimum of once a year) raw material validation program in place that validates raw material certifications utilizing an independent laboratory that is Nadcap certified. (The material validation process must be documented and evidence of compliance must be made available to EMS upon request). Q6: INDEPENDENT LAB ANALYSIS In addition to other certifications required by this purchase order, an independent lab analysis to the applicable specification by an EMS approved supplier is required on the raw material supplied under this order. Q7: FIRST ARTICLE INSPECTION First articles are considered to be the first part from each new production run. A First Article Inspection Report is a complete record of all drawing characteristics and notes with the actual measurements and method of notes compliance entered adjacent. First articles shall be recorded on forms meeting the requirements of AS91 02. When Source Inspection is a P.O. requirement, the First Article part and the First Article Report shall be presented together with the parts at the time of Source Inspection. If Source Inspection is not a P.O. requirement, the First Article part and the First Article Report shall be packaged separately and shipped with the balance of the parts to EMS. Q8: AGE SENSITIVE MATERIAL Each package of age sensitive material shall be marked in accordance with the requirements of the applicable specification to which the material was ordered. Q9: MATERIAL OR PROCESS VERIFICATION SAMPLE One (1) additional part of a suitable test bar of the same material lot and processed with the parts supplied is required for verification tests. This sample shall be identified as a test sample with permanent identification. Q10: CUSTOMER REQUIRED SPECIAL PROCESS SUBTlER APPROVAL Special processes such as surface treatments, heat treating, welding, and nondestructive testing required for completion of this order shall be performed only by processors approved for the process by the applicable Customer of EMS. For the names of Customer approved sources, call the EMS Purchasing Department. All requirements identified in the PO including customers approved suppliers shall be flowed down to sub-tier suppliers. Q11: MATERIAL TRACEABILITY, IDENTIFICATION AND CONTROL Positive traceability of parts by cross referencing all manufacturing and shipping documents to test reports and certifications for the specific raw material lot from which the parts were manufactured is required. Q12: CERTIFICATION OF EMS FURNISHED MATERIAL Strict accountability of the material furnished for this order must be maintained. A certification stating that the parts were manufactured from the material furnished by EMS is required. Q13: MERCURY-FREE CERTIFICATION Certification is required that material supplied has not been in contact with, or exposed to Mercury in any form. Q14: STATISTICAL PROCESS CONTROL (SPC) Supplier shall submit their SPC Procedures to EMS for review, approval, and any revision required thereto. Procedure must define control of key characteristics as specified by EMS drawing, PQA requirements or Supplier designated Key Characteristics or Processes. Supplier's procedure must define a minimum Cpk of 1.33 with goal of reaching 1.67 Cpk including planned method(s) of corrective actions. Procedure shall define controls to flow down SPC requirements related to the Key characteristic(s) to supplier's Sub-Tiers. If the Supplier determines SPC is not acceptable, the alternative method will be to perform 100% inspection on the noted Key Characteristics. The Supplier will certify that 100% inspection was accomplished inlieu of SPC.
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